We’ve talked about this in the past, but as I avail myself of the process more and more, I now wonder how I wrote anything without stopping to hear my words now and then. At the very least, how did I dare submit my revised document to an editor, never having done so? And yet it’s SO easy.
Like many of you, I have a regular writing routine, even though it got a bit lost in the post-hurricane shuffle. I’m getting back to it again. I write every morning, immediately after taking care of any emails that won’t wait. I always plan to write at least two or three hours, but more often end up writing for longer periods of time. (Thank you, Fitbit, for reminding me to get up every hour and walk for a few minutes.)
The first thing I do when I sit down to write is to go over what I wrote the day before. I prefer to catch obvious errors and make little tweaks before moving on. (It saves me lots of time in revision to start with a fairly clean copy, plus it puts me back in the story for the day’s work ahead.) And for the last year or so, I don’t just read what I’m going over. I listen to it, as well. You can download several good apps to do this, but having tried a few, I prefer using the one that comes with Word. It’s free, and honestly, it sounds every bit as good. Plus, since I write my books in Word to begin with, it means I don’t have to open another program.
What’s that? You didn’t know Word would read your work back to you? Neither did I for a long time, but thanks to a post here some time ago, I found out it does, if you ask nicely. 😀 It’s EASY, and this is how you do it. First, open your WIP in Word. Take a look at the very top of the page, in what is called the Quick Access Toolbar. It looks like this:
The default setting for this toolbar includes the icons for Save (the disk), Undo/Redo (the arrows), and Speak (the speech bubble). If you have somehow removed that from your Quick Access Toolbar, click on the DOWNWARD pointing arrow to the right and scroll down to where it says More Commands. Click on that, and this is what you’ll see:
You can choose among the options in the left hand list to add them to the right hand list. Once they are in that right hand list, they will appear in your Quick Access toolbar. If you do NOT see “Speak” in that right hand list (note the red arrow), find it on the left side, and move it over. Click OK at the bottom, and when you close the menu, you should see the icon in your Quick Access Toolbar. See? Easy.
As for how you use it, just as simple. In your document, highlight the text you wish to hear and click on the speak bubble. (Be sure your speakers are on.) The voice will read what you have written. If you’ve never done this before, you may not realize this, but your ears will pick up lots of things your eyes miss. Double words ( to to, the the) and omitted words, for starters. That alone is worth using this. But you’ll be surprised at how often you’ll notice that a sentence you thought was fine is really quite clunky. Or perhaps you missed that it’s a run-on sentence, and hearing it aloud brings it to your attention. And phrases or character names that have been repeated far too often will positively jump out at you.
I often struggle with a tricky paragraph, and will stop to listen just to that before moving on. It’s amazing how hearing it out loud immediately alerts me as to why I was having trouble with it. I can often fix the problem simply by reordering the sentences. And sometimes, when I hear the paragraph out loud, I realize it’s just dumb, and should be deleted at once. 😯
So there you have it folks. Whether you use this tool as you go along, like I do, or save it for final revisions, I bet you’ll find listening to your work a major help. I hope so, anyway. I sure do. Give it a try, at least. What have you got to lose? 🙂
Great advice. It is true that you can pick up many things that are not evident by just reading it. It works very well for my translations as well. Thanks and have a great weekend, Marcia. And good luck with your writing!
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Thanks, Olga. I’m always amazed when I hear something I didn’t even know was there from just reading. 🙂 I can imagine it would be very helpful with translations, too. I’ll be having another work weekend, as we try to catch up on restoring our garden and repainting the house, but I’m happy to be getting it done, bit by bit, so it’s all good! 🙂 Have a great weekend, yourself. ❤
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I’ve been using this for a few months, and it’s SO useful for catching clunky phrasing – thanks for the clear instructions, off to share this to my blog right now!
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I know! It’s SO helpful, I can’t imagine how I got along without it! Glad the instructions might be of use. 😀
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Reblogged this on deborahjay and commented:
Using MS Word to read your writing aloud – great way to catch mistakes and clunky sentences. Marcia shares clear instructions on how to turn on this nifty little tool.
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Thanks so much for sharing, Debby. I hope some of your followers will give it a try and see for themselves! 🙂 ❤
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Great advice, Marcia. Like you, I had tried several online tools, only to find Word works just as good (or better). I write in Scrivener but edit in Word. Before taking pages to my critique group, I always try to read aloud. However, when I read it, I often say what I intended to say not what I wrote. The Word reader helps to catch those little mistakes.
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Thanks, Joan. I agree. Reading aloud myself isn’t the best way to go, as I tend to automatically correct errors, or read what I think I wrote. But hearing someone else read out loud (even if it’s a computer-generated voice) is vastly different, and the errors just pop out. Thanks for sharing your experiences with the Word Speak option. I think it’s great, and it’s always good to know others do, as well. 🙂
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Thanks so much for taking my hand and leading me through the process of adding this awesome command to my WORD toolbar. It knocked my socks off when I heard my words being spoken! I had to do a bit of finagling to find the command by switching the menu to All Commands. But once I found it; it was easy to enter onto my toolbar. I’m sure I will use this to check my writing. Thanks Marcia!
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I am so glad it is proving useful for you, Marie. It’s been a great help to me! I did explain how to go to the More Commands prompt, in the paragraph between the two illustrations. You may have been so excited to find out about this option in Word, you just missed that bit. So glad you were able to find it on your own anyway. Yay, you! 👍
This has been a real game changer for me, and I hope it is for you as well. Thanks for stopping by! 😀❤
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I have never known this!!!
I must try it. Thanks so much for sharing this 🙂
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It was news to me a few months back, too, but I couldn’t live without it, now. I hope you’ll really enjoy having this option, and that you’ll find it makes a great deal of difference in your finished work. 🙂
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Reblogged this on anita dawes and jaye marie.
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Thanks so much for sharing, Jaye! 🙂
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I followed your instructions and have managed to find this amazing function, now I just have to discover why my quick access toolbar isn’t showing! I swear my computer hates me!
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We’ve all known that feeling at times. The easiest way to do this (and as always, there are multiple routes) is to right click on Home, and select Show Quick Access Toolbar ABOVE the ribbon. I suspect yours is below, and not in blue, so it’s harder to see, or hidden under other things. Hope that works for you. You’ll LOVE this feature, I’m think. 🙂 Good luck!
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I found it! and looking forward to using it, as I’m sure it will help enormously! Thank you so much!
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Yay! I’m glad you found it and think it will be of use to you. I’d be lost without it now. Have fun! 🙂
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Reblogged this on DSM Publications and commented:
Check out this post from The Write Stuff blog on the topic of listening to your WIP.
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Thanks for sharing, Don. You are always so good about that, and it is very much appreciated. 🙂
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My pleasure.
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Reblogged this on Viv Drewa – The Owl Lady.
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Thanks, as always, for passing this along, Viv. Hope your followers will give it a try, if they aren’t already aware of it. 🙂 ❤
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You’re very welcome, Marcia! Have a lovely weekend!
Hugz on owl wings! @v@ ❤
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And you, as well. 🙂 ❤
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I love using this feature of Word, and when I got my new laptop a year ago it had a newer version of Word, and I couldn’t find the Speak selection. I was relieved to discover it was labeled Read Aloud. @v@ ❤
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OH, that’s great to know, Viv! I’d be pretty upset to lose this now that I’ve gotten used to using it daily. What a game changer it’s been. 🙂 ❤
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I was ready to pay for the older version just to get it. Luckily I found it. @v@ ❤
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Lucky, indeed. I will never again work without some sort of reader to help me find problems. 🙂
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Same here. I was surprised by how many errors I’ve found, mostly sentences that needed to be fixed.
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Good tip. I tried several read-to-me tools and this is about the best. Even better than Adobes. Thanks!
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Glad you liked it, Jacqui. It is excellent for catching small errors or clumsy structure. Missed words are a big one for me, or double words from Cut & Paste errors. It will never read with “feeling,” but it sure does help me clean up my writing. 😀
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Our writing routines are very similar, but I didn’t know about Word’s text to speech ability. Thanks so much. I’ve just added it to my toolbar!
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Hi, JP! Nice to see you here. And I’m so glad the post helped you find a new tool. Every single one of them helps, right? And this one is one I can’t imagine doing without, now that I know how many mistakes it helps me catch. 🙂 Thanks for taking the time to let me know this post was useful! Have a great weekend! 🙂
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I’d heard about this Word feature before, but your clear instructions helped me decide actually to try it. I’m impressed! This will be a help with editing my current WIP. Thanks!
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Yay, Audrey! I’m glad my instructions were of help to you, and I predict you will LOVE how much hearing your words read aloud benefits you during revision. It’s always right there at the top of the page, so any time I’m unsure of what I’m writing, even during my draft, I’ll highlight part of it and listen to it. It helps me be a better writer all the way around, I think. Thanks for letting me know the post helped! 🙂
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‘Speak’ is a great tool. It helped me catch many different types of errors. I really need to get back into my writing routine… ❤️
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I agree completely, Tina, on both counts! 😀 But I’m getting back into the groove, and working hard on my second Emissary novella. “Speak” helps. 😀 Thanks for stopping by and weighing in. 😀 ❤
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You inspire me, my friend ❤️
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❤ 🙂 ❤
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You wrote about this before, that’s when I learned this helpful little listening trick. Glad to share it around for others too. ❤
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Yep, as I said, we’ve talked about it in the past (when I was using an app, and someone commented it could be done in Word), but I thought it was time to put it out there again. Only this, time I explained how to find it, if it wasn’t in that Quick Access Toolbar. It took me some searching the first time, so I thought an illustration or two might speed the process up for others.
I absolutely could not write without it. I listen to many things as I go along on my draft to be sure I like the tone of the chapter, etc. And I have no clue how I ever revised anything without it. It’s so helpful! 🙂 Thanks for passing it along again, Deb! ❤
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A worthy repost Marsh. And yes, I remember when I first looked for it, it was hidden in the ribbon but I found it and love it too. 🙂 xx
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I’ve used Word a few times to do readings, but admit I often forget it’s there. Like you, I start each writing session by dialing back a few scenes through what came before. I like constantly cleaning my work ,and like you said, it helps ground me for moving forward.
Cheers, Marcia, and happy writing!:)
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Thanks, Mae. Yep, I’m always tweaking as I go along with my draft. If a better word or phrase pops into my mind, I want to grab it before I forget. But hearing that last chapter read aloud before I start the next one is the best thing I’ve ever learned to do.
Cheers to you, as well, Mae! And thanks for stopping by! 🙂 ❤
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Reblogged this on Chris The Story Reading Ape's Blog.
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Thanks so much for the reblog, Chris! It’s really appreciated! 🙂
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Great article, Marcia 😃
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I’m glad you think so, Chris. It sure has been a boon to me in both writing and revising. 🙂
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What a great tip. Thank you!
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You’re very welcome! Hope it proves as useful for you as it has for me. 🙂
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🙂
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Thanks so much for the great tip and instructions, Marcia! 🙂 Added the speach bubble, tried it and works great. Sharing…
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You are very welcome, Bette. It’s amazing how many of us Word users didn’t know about this until recently. I’m glad you were able to add it, and that it’s working well for you. Hope it makes as much different in your writing or editing process as it does for mine! Thanks for letting me know, too! 🙂
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Great advice, and no. I didn’t know Word would read stuff back to you. Mind you, with my antiquated version of Word, it probably won’t. (I have Word 97. 11 years old!)
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I think this has been an option for a while, so if you check that Quick Access Toolbar, or the menu for items you can add to it, you may find it. Hope so! Thanks for stopping by! 🙂
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This is really great advice, keep up the good work!
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Glad it was helpful to you, Hannah. I couldn’t live without it! 🙂
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Reblogged this on Author Steve Boseley – Half a Loaf of Fiction and commented:
I thought it was just me that likes to hear myself talk. Turns out not to be the case…
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Thanks for the reblog, Steve, and you are definitely not alone. 😀 Okay, it isn’t really hearing ME talk, but since the guy is using my words, I guess it counts. And it’s truly a HUGE help when proofing, especially for catching missed or repeated words. (Those tricky cut and paste errors!)
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Agree totally. I read out loud to myself all the time!
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This is great advice and will help me out SO much. Thank you for this post, it’s going to save me a lot of time!
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I’m so glad you found it useful, Diona. I’m betting once you try it, you will use it all the time. Thanks so much for letting me know you enjoyed the post! 🙂
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Reblogged this on Diona M. Leigh and commented:
I have a feeling I found something that will help me so much with my writing process. You have no idea how excited I am in this moment. It feels like Christmas morning! How have I not heard about this before?! Thank you, Marcia!
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I love it when something I post really helps another writer. So happy that you’re excited about this. It made a HUGE difference to me in revising and proofing my draft, before submitting to my editor. Thanks so much for sharing, too. I really appreciate the reblog! 🙂 ❤
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